Job Description

Beacon Hill Legal is seeking a Legal Assistant to join a national law firm with a strong Dallas presence. In this role, you will play a crucial part in delivering high-quality legal services to clients by providing comprehensive administrative and secretarial support to attorneys. Your responsibilities will include a mix of complex and specialized tasks, as well as general administrative duties. This opportunity is direct hire, full time, and is hybrid following the initial 90-days (one day remote).

Essential Functions:

• Prepare routine correspondence, memoranda, and legal documents
• File court documents electronically and in paper form
• Anticipate the needs of assigned attorneys to enhance efficiency
• Proofread documents for accuracy and completeness
• Prepare and submit client intake forms accurately
• Organize and maintain patent-related files, databases, and client correspondence
• Communicate with clients and other parties to gather necessary information for patent applications
• Monitor patent application deadlines and assist attorneys with timely submissions
• Prepare and submit Information Disclosure Statements (IDS) to the patent office
• Assist in preparing responses to Office Actions from patent offices, including the USPTO and foreign patent offices
• Coordinate with foreign agents to manage international patent filings and prosecution
• File patent and trademark documents with the USPTO, ensuring accurate submission
• Support attorneys in patent litigation by assisting with document review, discovery requests, and other tasks
• Prepare patent-related reports, charts, and presentations for internal and external use
• Update contact records in Outlook and firm databases
• Request pre-bills and statements for billing purposes, prepare statements for signatures, and send them out
• Review and follow up on client deadlines and calendar appointments
• Coordinate arrangements for meetings, depositions, mediations, interviews, and attorney travel
• Assist with completing and tracking CLE compliance, presentations, training programs, and organizing non-billable activities
• Answer telephones, take messages, provide information, and receive information related to legal matters
• Prepare and send faxes, documents, mail, certified mail, overnight mail, FedEx packages, and interoffice mail
• Serve as a Notary Public, if applicable

Requirements:

• High School Diploma required; Bachelor's degree preferred
• Prior experience as a Legal Assistant required; patent prosecution and litigation experience strongly preferred
• Strong knowledge of legal terminology, documents, and processes in patent litigation
• Advanced computer skills, including MS Word, Outlook, Excel, document management systems, e-Filing, and database software; NetDocs experience preferred
• High accuracy, attention to detail, and organizational skills
• Ability to work effectively under pressure in a fast-paced environment
• Ability to manage multiple tasks concurrently and meet deadlines
• Strong client service focus and ability to work well in a team

If you are a Legal Assistant with experience with IP, patent, and/or litigation we want to hear from you!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job Tags

Similar Jobs